Administrator at Médecins Sans Frontières (MSF)

Médecins Sans Frontières (MSF) is an international, humanitarian, non – governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.
MSF Switzerland (MSF-CH) is currently seeking to employ a qualified candidate for the following position:
Job Vacancy: Administrator
Start date: asap

Type of contract: 1 year fixed term contract with possibility of extension
Location: Juba Coordination office (with visits to the projects)


Scope of Responsibilities
The administrator in the capital supports an effective and progressive Human Resource Management
(HRM) organisation in collaboration with the Human Resource Coordinator.
She/He is responsible to promote qualitative aspects of administration for all issues regarding international staff in the mission, and domestic staff at coordination level.

Implements MSFCH policies and develops management procedures and tools
Participates to HRM structures and administrative matters with HR Coordinator
Ensures strict compliance with MSF guidelines, standards, policies and procedures for the mission
Supervises all movement of personnel and all related formalities
Oversees visa application/renewal process for international staff
Works closely with Finance Department on per diem preparation for international staff
Ensures proper accommodation facilities for international staff, maintenance and related services
Ensures files and databases are up to date at all time
Participates in the preparation of budgets
Makes sure staffing is adequate in the admin department to respond to operational needs
Supervises administrative assistant and manages team of cooks and cleaners
Ensures and applies a qualitative recruitment process when needed
Ensures regular meetings and acts as a source of information to the HR coordinator

Recruitment criteria

Degree or Higher Diploma in Business Administration from a recognized institution
Minimum 2 years relevant experience with demonstrated skills administration
Excellent computer skills
Excellent command of written and spoken English
Management/Supervisory skills
NGO experience will be an added value

Personal Qualities

Open-mind person with very good organizational, negotiation, problem solving, leadership and communication skills
Ability to listen, diplomatic, service and solution oriented
Flexibility, ability to work in a multi-disciplinary and multi-cultural environment
Able to work to strict deadlines and under pressure
Good team player

Interested candidates are invited to submit their application letter and a detailed CV to the HR department at MSF Switzerland via email MSFCH-Juba-FinHRAssistant-Nbo@geneva.msf.org latest by 28/02/2014 at close of business 5pm.