Your application for this internship must include;
1.
A Completed application (Personal History Profile) through the UN
careers Portal. Incomplete applications will not be reviewed. In your
Personal History Profile (PHP), be sure to include all past work
experiences, IT Skills, and three references.
2.An accompanying
letter (cover note) that includes; Title of degree you are currently
studying, Graduation date (when you will be graduating from the
programme), List the IT skills and programmes that you are proficient in
using, and Explain why you are the best candidate for the internship
and what you hope to gain from the internship.
3. A letter from
your university clearly indicating the status of your enrollment, what
programme you are enrolled in and the anticipated date of graduation
from the programme.
4. A scanned copy of your degree certificate.
Due to a high volume of applications received, ONLY successful candidates will be contacted.
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative
office of the Secretary-General. We support programme implementation of
the United Nations Environment Programme (UNEP) and the UN Human
Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing Administrative, conference, Security and information services (www.unon.org).
The UNON OIOSinternship is for 3 months with an opportunity for extension, depending on the needs of the department.
The Internship is UNPAID and full-time.
Interns
work five days per week (35 hours) under the supervision of a staff
member in the department or office to which they are assigned.
Responsibilities
Daily
responsibilities will depend on the individual's background; the
intern's assigned office as well as the internship period.
Under the direct supervision of the Mail, Diplomatic Pouch and Archives Unit, the intern will: •
Assist in the sorting of mail according to delivery route; plan and
follow the most efficient routes for delivery of mail to ensure timely
services to all clients; assist in the collection of internal mail from
pigeon holes and ensure correct delivery of mail; assist in the
collection of packages from the post office in town as and when
required; Responsible for reconciliation of all valuables throughout
daily scheduled mail run; maintain the highest degree of security and
control of the mail, documents and parcels at all times. • Assist in
the receipt of mail to be delivered from clients and ensure it bears the
proper information (names, addresses, delivery instructions, etc.). •
Assist in the dispatch of sensitive and registered items by signing the
items when received by the recipients; assist in recording of
information such as items received / delivered / recipient’s signature. • Perform general office or clerical work such as filing, operating office machines (printers, copiers, etc.) • Maintain a professional and courteous demeanor in client and colleague interactions. •
Assist in the planning of special office activities (teambuilding,
office parties, office tours, etc.) as directed by the Chief • Integrate with MPAU sub-units to gain hands-on operational experience with mail and client service. • Act as a backup for MPAU team members as needed and when directed by the supervisor and/or Chief. • Assist in the compilation and design of the MPAU newsletter.
Competencies
Core Competencies: Communication: -Speaks and writes clearly and effectively -Listens to others, correctly interprets messages from others and responds appropriately -Asks questions to clarify, and exhibits interest in having two-way communication -Tailors language, tone, style and format to match the audience -Demonstrates openness in sharing information and keeping people informed
Teamwork: -Works collaboratively with colleagues to achieve organizational goals -Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others -Places team agenda before personal agenda -Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position -Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Planning & Organizing: -Develops clear goals that are consistent with agreed strategies -Identifies priority activities and assignments; adjusts priorities as required -Allocates appropriate amount of time and resources for completing work -Foresees risks and allows for contingencies when planning -Monitors and adjusts plans and actions as necessary -Uses time efficiently
Client Orientation: -Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view -Establishes and maintains productive partnerships with clients by gaining their trust and respect -Identifies clients’ needs and matches them to appropriate solutions -Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems -Keeps clients informed of progress or setbacks in projects -Meets timeline for delivery of products or services to client
Education
Applicants must at the time of application meet one of the following requirements: be enrolled in: a. be enrolled in a graduate school programme (second university degree or equivalent, or higher); b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent); c.
Have graduated with a university degree and, if selected, must commence
the internship within a one-year period of graduation.
Be computer literate in standard software applications;
Have
demonstrated keen interest in the work of the United Nations and have a
personal commitment to the ideals of the Charter; and
Have a
demonstrated ability to successfully interact with individuals of
different cultural backgrounds and beliefs, which include willingness to
try and understand and be tolerant of differing opinions and views.
Studies in social science and/or business and/or operations management preferred.
Work Experience
Applicants are not required to have professional work experience for participation in the programme.
Languages
English
and French are the working languages of the United Nations Secretariat.
For the internship, fluency in oral and written English is required.
Knowledge of a second official UN language is desirable.
Assessment Method
Potential candidates will be contacted by hiring manager directly for further consideration.
United Nations Considerations
The
United Nations shall place no restrictions on the eligibility of men
and women to participate in any capacity and under conditions of
equality in its principal and subsidiary organs. (Charter of the United
Nations - Chapter 3, article 8). The United Nations Secretariat is a
non-smoking environment.
No Fee
THE
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE
UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’
BANK ACCOUNTS.
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