Job Title:INTERN – FINANCE (OIOS), I
Department/ Office:United Nations Office at Nairobi
Duty Station:NAIROBI
Posting Period:27 February 2014-14 March 2014
Job Opening number:14-PUB-UNON-33479-R-NAIROBI (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing Administrative, conference, Security and information services (www.unon.org). The UNON OIOSinternship is for 3 months with an opportunity for extension, depending on the needs of the department. The Internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
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Responsibilities
Daily responsibilities will depend on the individual’s background; the intern’s assigned office as well as the internship period.
Under the direct supervision, the intern will:
Assist in making travel arrangements and visa applications;
Assist in filing of administrative documents and records management;
Carry out physical inventory and updating the stock levels and initiate appropriate action;
Assist in the analysis of quotations when procuring goods;
Assist in compiling a list of items for disposal and complete the necessary documentation for disposal;
Assist the audit team with host country matters and
Assist in budget monitoring and monthly financial reporting on expenditures.
Assist in preparation of client notification/contact letters;
Assist in preparation and amendment to work plan forms for signatures;
Assist in updating of data on work plans and their status;
Undertaking of research of relevant documents from the internet;
Analyze and obtain background information related to the subject audit as requested by the audit team;
Assist in updating of timesheets;
Filing of audit working papers as per the structure of the Audit Manual.
Perform any other duties as assigned by Supervisors on adhoc basis.
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Competencies
Core Competencies:
Communication:
Speaks and writes clearly and effectively
Listens to others, correctly interprets messages from others and responds appropriately
Asks questions to clarify, and exhibits interest in having two-way communication
Tailors language, tone, style and format to match the audience
Demonstrates openness in sharing information and keeping people informed Teamwork:
Works collaboratively with colleagues to achieve organizational goals
Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
Places team agenda before personal agenda
Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation:
Considers all those to whom services are provided to be ‘clients ‘ and seeks to see things from clients’ point of view
Establishes and maintains productive partnerships with clients by gaining their trust and respect
Identifies clients’ needs and matches them to appropriate solutions
Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
Keeps clients informed of progress or setbacks in projects
Meets timeline for delivery of products or services to client
Education
Applicants must at the time of application meet one of the following requirements: be enrolled in:
a. be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);
c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
Be computer literate in standard software applications;
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Studies in Finance required.
Work Experience
Applicants are not required to have professional work experience for participation in the programme.
Languages
English and French are the working languages of the United Nations Secretariat. For the internship, fluency in oral and written English is required. Knowledge of a second official UN language is desirable.
Assessment Method
Potential candidates will be contacted by hiring manager directly for further consideration.
Special Notice
Your application for this internship must include;
1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
2.An accompanying letter (cover note) that includes; Title of degree you are currently studying, Graduation date (when you will be graduating from the programme), List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.
3. A letter from your university clearly indicating the status of your enrollment, what programme you are enrolled in and the anticipated date of graduation from the programme.
4. A scanned copy of your degree certificate.
Due to a high volume of applications received, ONLY successful candidates will be contacted.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
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